How to Create a Signature in Outlook 365
Office for business Office 365 Small Business Outlook on the web for Exchange Server 2016 More...Less
Create a signature for your email messages that you can add automatically to all outgoing messages or manually to specific ones.
Create an email signature
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Sign in to Outlook on the web.
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Go toSettings > View all Outlook settings > Compose and reply.
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Under Email signature, type your signature and use the available formatting options to change its appearance.
Note:You can have only one signature per account.
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If you want your signature to appear at the bottom of all new email messages that you compose, select the Automatically include my signature on new messages I compose check box.
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If you want your signature to appear on messages that you forward or reply to, select the Automatically include my signature on messages I forward or reply to check box.
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If you don't select these options, you can manually add your signature to a selected message. For details, see Manually add your signature to a new message below.
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Select Save when you're done.
Note:You can always return to the Compose and reply page and select or clear the check box for automatically including your signature.
Manually add your signature to a new message
If you've created a signature, but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message.
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Go to your mailbox and choose New message.
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Type your message, and then choose > Insert signature at the bottom of the compose pane.
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When your email message is ready, choose Send.
Instructions for classic Outlook on the web
Create an email signature
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Sign in to Outlook on the web.
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On the top nav bar, choose Settings > Mail, which opens the Options panel on the left.
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In the Options panel, under Mail, choose Layout > Email signature.
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In the text box, type your signature and use the available formatting options to change its appearance.
Note:Inserting an image file (in a .gif or .jpg format for example) for your signature isn't supported, but you can copy an image from a webpage and paste it into the signature box.
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If you want your signature to display at the bottom of all outgoing email messages, including replies and forwards, select the Automatically include my signature on new messages I compose check box.
If you don't select this option, you can manually add your signature to a selected message. See the next section for more information.
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Select Save when you're done.
Note:You can always return to the Email signature page and select or clear the Automatically include my signature on new messages I compose check box.
Manually add your signature to a new message
If you've created a signature, but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message.
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Go to your mailbox and choose to create a new email message.
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Type your message, and then choose More > Insert signature on the toolbar.
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When your email message is ready, choose Send.
Need more help?
How to Create a Signature in Outlook 365
Source: https://support.microsoft.com/en-us/office/create-and-add-an-email-signature-in-outlook-on-the-web-5ff9dcfd-d3f1-447b-b2e9-39f91b074ea3
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